You can now see your test results and read notes from your appointments in your NHS account.

This will help you see your test results and read notes from your appointments.

What’s changed

You will now be able to see all the information within your health record automatically.

If you are over 16 and have an online NHS account, such as through the NHS App or NHS website, you can now see all your notes from your GP.

For most people, access will be automatic and you won’t need to do anything.

What health information you can see

You will be able to access:

• notes from GP appointments
• test results
• any letters saved on your records

This only applies to records from your GP, not from hospitals or other specialists.

Privacy advice

If you do not want to see your health record or if you have any concerns, please talk to your GP.

The NHS app and website are secure so no one is able to access your information except you.

If you do not have the NHS app or an online account

These changes only apply to people with the NHS app or an online NHS account.

If you do not want an online account, you can still access your health records by asking at reception.

What a DNA is

A DNA appointment is when a patient does not turn up for appointments, and does not contact the surgery to cancel or change the appointment.

This creates a significant strain on the NHS.

We understand that there are situations that can make it impossible for you to cancel your appointment, for example being admitted to hospital.

Our DNA policy

1. If you fail to attend 2 or more appointments in the the previous month, you will get a warning letter.
2. If you’ve had a warning letter and you miss another appointment, you’ll get another letter. This will say that you can only book appointments on the day, and not in advance.
3. If you do not attend same day appointments, we will invite you to discuss a contract and an appointment plan. This will include you calling to confirm an appointment, if not it will be cancelled.

Warning letters last 12 months.

Cancelling appointments

To avoid DNA appointments, you can use the NHS app or online services to cancel your appointments.

You can also get a text reminder of your appointment, and you can reply to this to cancel if necessary. Please make sure we have the right mobile number for you.

All GP Practices are required to declare the mean earnings (average pay) for GP’s working to deliver NHS services to patients at each practice.

The average pay for GPs working at Riverport Medical Practice in the financial year ended 31 March 2022 was £47,518 before tax and national insurance. This is for 1 full-time GP, 1 part-time GP, 5 salaried GPs and 7 Locum GPs who worked in the practice for more than 6 months.

It should be noted that the prescribed method for calculating is potentially misleading because it takes no account of how much time Doctors spend working in the Practice, and should not be used to form any judgement about GP earnings, nor to make any comparison with other Practices.

We respect your right to privacy and keep all your health information confidential and secure. It is important that the NHS keeps accurate and up-to-date records about your health and treatment so that those treating you can give you the best possible care.

This information may be used for management and audit purposes. However, it is usually only available to, and used by, those involved in your care. You have the right to know what information we hold about you. If you would like to see your records please contact the Practice Manager.

Your confidentiality is important to us

You can be sure that anything you discuss with any member of this practice – family doctor, nurse, receptionist – will stay confidential.

Even if you are under 16 nothing will be said to anyone – including parents, other family members, carer workers or tutors – without your permission. The only reason why we might want to consider passing on confidential information without your permission, would be to protect you or someone else from serious harm. We would always try to discuss this with you first.

If you are being treated elsewhere – for example at a hospital or Brook centre – it is best if you allow the doctor or nurse to inform the practice of any treatment you are receiving.

If you have any worries about confidentiality please feel free to ask a member of staff.

Our full practice privacy notice can be found here.

General practice data for planning and research (GPDfPR)

NHS Digital has been collecting data from GPs through its trusted General Practice Extraction Service.

This system is now being replaced with their new General Practice Data for Planning and Research (GPDPR) service, a broader general-purpose collection which will enable faster access to pseudonymised patient data for planners and researchers.

The NHS needs data about the patients it treats in order to plan and deliver its services and to ensure that care and treatment provided is safe and effective. The General Practice Data for Planning and Research data collection will help the NHS to improve health and care services for everyone by collecting patient data that can be used to do this.

GP practices already share patient data for these purposes, but this new data collection will be more efficient and effective.

This means that GPs can get on with looking after their patients, and NHS Digital can provide controlled access to patient data to the NHS and other organisations who need to use it, to improve health and care for everyone.

Opting out of NHS Digital collecting your data (‘Type 1 opt-out’)

If you do not want your identifiable patient data to be shared outside of your GP practice for purposes except for your own care, you can register an opt-out with your GP practice. This is known as a Type 1 opt-out.

Type 1 opt-outs were introduced in 2013 for data sharing from GP practices, but may be discontinued in the future as a new opt-out has since been introduced to cover the broader health and care system, called the National Data Opt-out. If this happens people who have registered a Type 1 Opt-out will be informed.

NHS Digital will not collect any patient data for patients who have already registered a Type 1 opt-out in line with current policy. If this changes patients who have registered a Type 1 opt-out will be informed.

How to register a Type 1 opt-out

To register a Type 1 opt-out you need to do the following.

1. Download the Type 1 opt-out form from the NHS website
2. Complete the form and return it to your GP practice – you can do this by post or email, or leave it in person.

You can also contact us for a form to be sent out to you.

You can register a Type 1 opt-out at any time. You can also change your mind at any time and withdraw a Type 1 opt-out. If you have already registered a Type 1 opt-out with your GP practice your data will not be shared with NHS Digital.

If you have previously registered a Type 1 opt-out and you would like to withdraw this, you can also use the form to do this.

As an employer, the practice has a duty to care for the health and safety of its staff.

The practice also has a legal responsibility to provide a safe and secure working environment for staff.

All patients are expected to behave in an acceptable manner and violent or abusive behaviour towards staff or patients may result in removal from our practice list or even criminal proceedings. The practice follows the NHS guidance concerning zero tolerance.

The practice has a policy of zero tolerance of verbal and physical violence towards GPs, staff or other patients.

The practice will request the removal of any patient from the practice list who is aggressive or abusive towards a doctor, member of staff, other patient, or who damages property.

We report all physical abuse to the police as an assault.

We expect all patients to be responsible and avoid attending the surgery under the influence of alcohol or illegal drugs.

Any alteration of prescriptions is illegal and will not be tolerated.

If you’re unhappy with the quality of service you have the right to register with another practice without notifying us.

On the very rare occasions when a patient repeatedly ignores their responsibilities to the Practice, we have the right to remove the patient from our Practice list.

Unacceptable behaviour

Examples of unacceptable behaviour include:

• violence
• excessive noise eg recurrent loud or intrusive conversation or shouting
• threatening or abusive language involving swearing or offence remarks
• derogatory racial or sexual remarks
• malicious allegations relating to members of staff, other patients or visitors
• offensive sexual gestures or behaviours
• abusing alcohol or drugs on practice premises
• drug dealing on practice premises
• wilful damage to practice property
• threats or threatening behaviour
• theft

Zero tolerance

Our staff have the right to be treated with dignity and respect at all times.

They should be able to do their jobs without being physically or verbally abused.

Anyone found abusing the staff in person or on the telephone will be asked to leave the practice.

This behaviour will not be tolerated.

Removal from the patient list

In exceptional circumstances, a breakdown may occur between a doctor and their patient.

If the breakdown is serious, for example physical or verbal abuse to any member of the practice team, the doctors may feel that the relationship has been compromised.

We may take steps to remove the patient from the doctor’s list. Where possible, we prefer to discuss with the patient to try to find a solution.

We give reasons for removal in writing.

You can ask your GP to sign a document for you. This will prove that they are true and accurate.

This includes:

• private sick notes
• insurance certificates
• benefit claims
• reports for adoption and fostering

We do not provide:

• reports proving you are fit to exercise
• fitness for travel certificates
• bus pass forms
• driving medicals

In person

If you do not have a digital copy or a good quality photograph of the document, you can bring a physical copy in to the surgery.

By post

You can send us a copy of the document by post.

When you post the documents, please include:

• the forms or documents you need completing
• why you need them
• who they should be addressed to
• your contact details

We will contact you when the documents are ready or if we need more information. In some cases, we may ask you to request an appointment.

Fees

You may have to pay for some types of documents to be signed by a GP, as not all of them are covered by the NHS.

We will let you know if you need to pay in advance.

It’s up to each GP to decide how much they charge. Most GPs use the British Medical Association’s suggested fees.

How long it takes

It can sometimes take a several weeks to have a GP sign a document for you.

Not all documents need a signature by a GP, for example passport applications. You can ask another person in a position of trust to sign some documents free of charge.

To check if someone else can sign for you, read government advice on certifying document.

Medical records hold information about you. They are sometimes called health records.

Your GP medical record includes:

• past conditions
• allergies
• medication
• test results
• appointment notes and letters

You will have different records for other NHS services you’ve used, including hospitals, dentists and opticians. To access these records, you’ll need to contact the relevant service.

Using the NHS app or website

The NHS app is a quick way to access NHS services. Using the NHS app means you do not need to enter your personal details each time you contact the surgery. You can read more about the app on the NHS website.

You can view your GP medical record online using your NHS account.

You will need the NHS app or your NHS account login details.

Find out more

For more information about how to request your medical records from other health services, such as hospitals and dentists, see NHS advice on medical records.

Patients registered at the Surgery have a named, accountable doctor who is responsible for coordinating their care.

Your named doctor will be allocated to you by the practice.

You can still talk to or make appointments to see any of our doctors or nurses, not just your named GP.

If you have a preference and would like to request a particular doctor at the practice to be your named GP please talk to one of our receptionists.

Let Us Know Your Views

The team at Riverport Medical Practice aim to offer a good service – please refer to our Practice Leaflet. We are always looking for ways to improve the services we offer to patients. We are always interested to hear feedback about your experience at the practice. This is valuable to us to help us build and improve patient care.

Tell Us About Your Experiences Using The Comments Form 

• Could you easily get through on the telephone?
• Did you get an appointment with the practitioner you wanted to see?
• Did you have a long wait?
• Were our team helpful during your visit/phone call?

Practice Complaints Procedure

We endeavour to offer the best service to all our patients. If you feel we have fallen short please feel free to discuss this with any staff member. If the issue is not resolved to your satisfaction they will suggest you contact one of our Team Leaders or Managers, to whom you may talk to informally to discuss the problem. You will also be offered further advice on our formal complaints procedures. If you wish to follow this please let us know as soon as possible after a problem or issue arises.

If it is not possible to raise your complaint immediately, please let us have details of your complaint within the following timescales:

• Within 12 months of the incident that caused the problem, or;
• Within 12 months from when the complaint comes to your notice

The Practice will acknowledge your complaint within three working days.

When the Practice looks into your complaint it aims to:

• Ascertain the full circumstances of the complaint.
• Make arrangements for you to discuss the problem with those concerned, if you wish.
• Make sure you receive an apology, where this is appropriate.
• Identify what the practice can do to make sure the problem does not happen again.

Complaining On Behalf Of Someone Else

Please note that Riverport Medical Practice keeps strictly to the rules of medical confidentiality. If you are complaining on behalf of someone else, the practice needs to know that you have their permission to do so. A note signed by the person concerned will be required, unless they are incapable of providing this due to illness or disability.

Complaining To Other Authorities

The practice management team hope that if you have a problem you will use the Practice Complaints Procedure. However, if you feel you cannot raise your complaint with us, or you are dissatisfied with the response received from us, you can contact any of the following bodies:

• NHS Complaints Advocacy Service, Tower Court Oakdale Road, Clifton Moor, YO30 4XL. 0300 012 4212
• National Commissioning Board, Central Contact Centre, PO Box 16738, Redditch, B97 9PT. 0300 311 22 33. contactus@nhs.net
• Parliamentary and Health Service Ombudsman:
  As a last resort, if you are not happy with the response from this practice, you can refer your complaint to the Parliamentary and Health Service Ombudsman who investigates complaints about the NHS in England. You can call the Ombudsman’s Complaints Helpline on 0345 015 4 033 or www.ombudsman.org.uk
• Care Quality Commission:
  If you have a genuine concern about a staff member or regulated activity carried on by this Practice then you can contact the Care Quality Commission on 03000 616161, or alternatively visit the website: www.cqc.org.uk/contact-us

Help with other medical services

• ICAS – Independent Complaints and Advocacy Service
  ICAS is a national service that supports people who wish to complain about their NHS care. Your local ICAS service can be found here: www.england.nhs.uk/2013/03/advocacy-complaint
• PALS – Patient Advice Liaison Service
  PALS has been introduced to ensure that the NHS listens to patients, their relatives, carers and friends, and answers their questions and resolves their concerns as quickly as possible. For further information, please see: http://www.nhs.uk/chq/pages/1082.aspx?CategoryID=68
  • Peterborough City Hospital: Tel: 01733 673 405; e-mail: Nwangliaft.pals@nhs.net
  • Hinchingbrooke Hospital: Tel: 01480 428 964; e-mail: Hch-tr.pals@nhs.net
  • Addenbrooke’s Hospital: Tel: 01223 216 756; e-mail: cuh.pals@nhs.net
  • Cambridgeshire Community Services NHS Trust: Tel: 0300 131 1000; e-mail: CCS-TR.PALS@nhs.net
  • The East of England Ambulance Service: Tel: 01234 243 320 / 0800 028 3382; e-mail: feedback@eastamb.nhs.uk
  • Papworth Hospital:  Tel: 01223 638 896 / 01223 638 963; email: papworth.pals@nhs.net
  • Queen Elizabeth Hospital, Kings Lynn: Tel: 01553 613 351 / 01553 613 343; e-mail: pals@qehkl.nhs.uk
  • Cambridgeshire and Peterborough Integrated Care System (ICS): NHS Commissioner. Tel: 0800 279 2535; e-mail: cpicb.pet@nhs.net

If you feel you need an interpreter to discuss your concern at the Practice, please let reception know and this can be arranged.

Feedback, comments and complaints form (pdf)
Feedback, comments and complaints form (MS Word)